Establishing Effective Virtual Board Communication

As the coronavirus outbreak takes its toll on nonprofits the boards of their organizations must be even more cooperative and build community support. Due to social distancing, the majority of board members work remotely. Effective virtual board communication is now more important.

Virtual meetings are asynchronous and make it difficult to engage board members. Meeting organizers need to create an environment that encourages interaction. Virtual boardroom software that has built-in features such as instant messaging, document storage and conferencing are a good way to achieve this.

It is important to distribute all relevant documents to all participants in advance when a meeting takes place in a virtual space. This will ensure that everyone is viewing the exact document version and will eliminate confusion during the meeting. In addition, it’s recommended to use a platform that is safe and reliable. Video tools for video conferencing that are available for free might not provide the same level of security as those that cost money and have more advanced features, such as encryption and password security.

To improve the efficiency of virtual meetings, it’s crucial to inform attendees of proper communication etiquette. Meeting organizers should check in regularly with remote attendees to find out if they have any questions or comments.